University of Chicago Medicine

  • Program Assistant, Full time- days

    Requisition Post Information* : Posted Date 3 weeks ago(11/27/2018 2:53 PM)
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  • Job Description

    Bring Your Passion to the Forefront:

    Program Assistant - Full Time -Days


    Under the general supervision of the director/manager of the Interventional Radiology Unit, the Program Assistant tracks, schedules and registers clients; performs other average to complex clerical duties as requested. Assists in the marketing and overall coordination of the program. Performs other related duties as assigned.


    • Explains procedures and protocols of the department to the patients and significant others.
    • Provides family/significant others with comfort measures, as observed by other staff.
    • Reacts to emergency situations calmly and effectively with care and comfort in mind.
    • Demonstrate a positive, supportive attitude to patients, families and other personnel consistently, and in emergency and non-emergency situations.
    • Displays patience and tact when dealing with patients families and other health professional.
    • Communicates relevant changes in patient condition or in the plan of treatment to appropriate personnel, assuring accuracy and continuity.
    • Provides clerical support for the Interventional Radiology department and its personnel.
    • Creates memos, correspondence, purchase orders, and letters.
    • Maintains files, patient information and correspondence on computer as directed.
    • Prepares agenda and generates meeting minutes for all staff meetings.
    • Orders and maintains office and medical supplies, maintaining in proper quantities in the department on an ongoing basis.
    • Records scheduled appointments in schedule book and enters appropriate charges in the computer.
    • Receives all incoming calls/mail for the department, transferring general calls or forwarding complete messages.
    • Prepare and maintains department filing system and records keeping, including confidential information, on a daily basis.
    • Coordinates mailing for special events.
    • Assists with coordination of special functions.
    • Carries out all physician orders and documents on appropriate form.
    • Performs related clinical duties as assigned.
    • Performs as Medical Assistant in Interventional Radiology Clinic.
    • Takes and records patient’s pulse, blood pressure, height and weight.
    • Assists care coordinators in workflow during critical periods.


    • High school graduate.
    • Knowledge of medical terminology required.
    • Insurance verification experience preferred. 
    • Three years minimum experience in a health care setting. Prior experience in the performance of medical assistant duties.
    • Experience interacting with patients.
    • Demonstrates basic office skills.
    • Must have excellent interpersonal and communication skills.
    • Prior clerical experience with high degree of public contact preferably in a health care setting.
    • CPR certified.
    • Must be able to demonstrate moderate typing abilities (35-40 wpm).

    Why Join Us

    For nearly a century we have pioneered sophisticated clinical care and developed the area's most convenient network of comprehensive outpatient centers, all dedicated to improve the health and wellbeing of the community. Now, partnered with UChicago Medicine, we have expanded our network of expert physicians, convenient facilities and scope of service to speed your healing process and help navigate your path to wellness. A skilled Medical Staff and talented employees dedicated to prevention, diagnosis, treatment and rehabilitation of illness and injury provide a firm foundation for our reputation for quality. 


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